RattrayParkin are recruiting for a Finance Assistant to join our clients healthcare business based in Burton-upon-Trent.
Reporting to the Financial Controller,this individual will provide support to the FC and work as an effective member of the Finance team to provide an efficient, compliant Finance function for the business
• To manage sales invoice process for customers and record cost of sales accordingly
• To reconcile customer outstanding balances
• To undertake credit control duties, assisting the business development and account management teams as and when necessary to ensure all customer debt is collected in a timely manner
• To process transactions on the purchase ledger and prepare payments to suppliers, including payments, invoices, credit notes etc
• To reconcile supplier statements
• To maintain the fixed asset register
• To process staff expense claims and payments on a monthly basis
• To be responsible for processing and recording customer claims and returns
• To be responsible for the opening of new customer & supplier accounts, including adhering to due diligence processes and obtaining documentation required for setting up new accounts
• To assist with the completion of the weekly cash flow forecast
• To reconcile bank statements through the accounts system on a daily basis
• To assist in completions of period end processes
• To assist in preparation of business divisions period end reporting, analysis and detailed variance’s to business divisions budget.
• To act as custodian of financial records ensuring they are raised and filed correctly, and archived appropriately
• To undertake general administration duties and any other reasonable requests that may be required to meet the needs of the business
• To use best practice/initiative to promptly complete tasks and resolve any issues
• To develop working knowledge and understanding of the duties of other members of the finance team to ensure cover can be provided for annual leave or other absence
• To ensure that all of the post holder’s tasks are completed accurately, promptly and efficiently, and with the appropriate level of discretion/confidentiality necessary to effectively safeguard commercially sensitive or personal information
• To attend training/development sessions as required by the company
• To use the company’s IT systems proficiently, including the company’s Microsoft Dynamics (Nav) system
• To work effectively within a dynamic environment, and to assist in driving a continuous improvement culture
• To keep accurate, well-organised records of activity (including in relation to quality matters), in line with company requirements, at all times
• Other duties commensurate with the role, as required by the company
The above-listed tasks are not exhaustive. The list above provides a general indication of the tasks involved. However, the nature of the business is such that roles are likely to expand and develop over time. All of the business’s employees must be flexible in their work, in order to meet business needs.
Competency/skill requirement and personal attributes for role:
• Good general level of education, including good literacy and numeracy (essential)
• AAT qualified or working towards qualifications (essential)
• Previous experience in a similar role (essential)
• Previous experience within a pharmaceutical based environment (essential)
• Good communication skills and ability to communicate effectively at all levels (essential)
• Commercial awareness
• Ability to multi-task and effectively balance competing priorities, ensuring effective workload management and delivery of tasks to tight deadlines
• Good planning, organisational, administrative and record-keeping skills
• Initiative and proactivity
• Flexibility, with ability to respond positively and adapt to change (essential)
• Self-motivated with ability to work alone, remain focused and use initiative to make logical autonomous decisions
• Ability to work effectively within team (essential)
• Customer focus (essential)
• Attention to detail/accuracy in work (essential)
• Resilient, with ability to work effectively under pressure and within time constraints (essential)
• Motivated, enthusiastic approach (essential)
To apply for this position, please get in touch with Kirith on 01509 854107.